All About The Importance Of Goal Setting

By Amy Twain

When you try to apply for a job, your objective is to pass the exams and interview to get accepted. When an athlete runs a triathlon, his primary aim is to defeat his competitors and win. When someone engages in a fitness program, there’s a certain weight goal that he or she wants to meet. As you may have noticed, the importance of goal setting is very essential so that you could meet a certain objective. When dealing and handling your finances, your career, or even your private life, the importance of making goals for yourself would let you create an action plan in order for you to work towards, and eventually, meet those goals.

In the absence of goals, all your actions would be all for nothing; and that is the reason why goal setting is really important. In general, the importance of goal setting would let you transform your future plans into reality.

The Many Benefits of Goal Setting. Here are some of the several benefits that you could get to enjoy with goal setting’s help:

1. This activity is the important aspect to effective time management.

2. Making short term goals could be an effective and great motivator, especially if you keep track of your progress and development, and celebrate your triumphs in every small achievements that you have.

3. It would improve your self esteem since it enhances the quality of your life by allowing you to know precisely where you are headed in the near future.

4. Making some personal long-term goals would provide you that inner drive to exert and work harder in striving in your career or your personal targets and objectives.

5. It will allow you to determine the probable distractions that you might have to deal with in the process of attaining your long-term goals. And once these distractions are already recognized, then you could make an added effort so that you would not be drawn away from your aims.

Getting a Head Start in Setting Your Goals. Now that you already know and understand more about the importance of goal setting, how then could you start to set those objectives for your goals?

Here are some useful and practical tips for achieving those objectives that you can follow:

1. Begin by making a list of your short term targets while still monitoring your lifelong objectives in mind. Answer these questions: A. How will you like to make a difference in other persons’ lives?
B. How would you want to see yourself 5 years from now?

2. You should bear in mind that whether you’re setting short-term or long-term goals for yourself, they still have to be realistic.
Knowing and realizing what you truly want out of life is the best way in setting realistic and attainable objectives for yourself. Motivating yourself, getting rid of unnecessary distractions and increasing your self esteem are the steps that you have to pursue in order to meet the targets you have set for yourself. In summary, goal setting is simply a matter of deciding what is essential for you to achieve in your lifetime.

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Provide Motivational Employee Recognition

By Susan M. Heathfield

Have you ever been the employee of the month? Do you have the best website according to a peer vote? Did you get that great parking spot next to the company door for a week or more? Did you win the teamwork award for the quarter, but you’re not quite sure why? Chances are, you’re a victim of employee recognition that was not motivational and most likely done wrong.

Maybe you felt good about the recognition, but coworkers are unlikely to share your joy. Those employees who are not nominated for recognition, and who don’t understand the criteria for the bestowal of the reward, are generally negatively impacted by the employee recognition.

This is especially frustrating when the employee believes their contribution was equivalent or even better. Or, the employee recognition becomes a joke (must be your turn to be employee of the month) or a demotivator (I didn’t get nominated so forget it when you need help again some time).

Voted honors are generally a popularity contest, especially when solid criteria for assessment have not been established. Or, if the time necessary to provide an educated vote is unavailable or uncompensated, few will bother to participate.

Motivational Employee Recognition Traps

You can avoid the employee recognition traps that:

* single out one or a few employees who are mysteriously selected for the recognition;

* sap the morale of the many who failed to win, place, or even show;

* confuse people who meet the criteria for employee recognition yet were not selected; and

* sought votes or other personalized, subjective criteria to determine winners.

Employee Recognition That Is Motivational and Rewarding

Employee recognition is one of the keys to successful employee motivation. Employee recognition follows trust as a factor in employee satisfaction with their supervisor and their work place.

Informal recognition, as simple sometimes as saying thank you and please, should be on every employee’s mind every day. Supervisors and coworkers, especially, have the opportunity to praise and encourage best efforts daily. These tips will help you successfully provide more formal recognition that is valued, valuable, and motivational.

* Determine what behaviors your work place wants to recognize. In a client company, a team decided to recognize team work, going the extra mile, and years of service.

* Identify and communicate the criteria by which the proposed recipients will be judged or assessed, so people are clear about what they need to do to qualify for recognition.

* Announce and communicate the recognition and the criteria that you have established for the awards.

* Design and communicate the process by which employees will be selected for recognition so that all employees clearly understand the selection process.

* Allow time for people to qualify for the recognition.

* Every entry that qualifies for the recognition should receive the recognition.

* If financial constraints are an issue, either present recognition amounts you can afford. Or, announce all eligible employees, publicly praise them for their contribution, and then, place all names in a drawing to select the lucky winner.

* Magnify the value of the recognition by these methods: name the employees publicly, place employee names in the newsletter, send out a company-wide email announcement, and so on.

Is it ever okay to nominate people or projects and just vote? In my book, only for trivial, fun events and prizes. Nothing of significance should ever be treated as a popularity contest. An example? One client company, in a clean room setting, has groups of employees who decorate external windows surrounding the manufacturing area each holiday season. All employees vote for their favorite window and a nominal gift goes to the teams that decorated the top three windows.

Effective, fair, employee recognition is motivational for both the employees receiving recognition and their coworkers - done correctly.

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Management Pros Share Their Secrets

By F. John Reh

Who better to offer tips and insight to someone just starting their management career than the seasoned professional manager. We are fortunate to have such a group of management professionals frequent the Management Forum on this site. Recently, I asked them this question:

“Remember way back when - when you got your first management job. What do you wish someone had told you then? What would be the one tip you would give to a manager just starting out?”

Their answers reflect the character and style of these individuals; their wisdom; their experience.

Here’s a list of Ten Top Tips:

* (M) Consult, consult, consult.

* (A) You are managing people, not projects or product development or customer service or any other departmental mission. People are complicated and messy. They aren’t machines any more than you are; they won’t be the same every day, no matter how much you’d like them to be. So stay alert to what’s going on with them.

* (K) For the first couple of days, sit down and get to know your staff. Find out what they do, what their goals are, what they like to do in their free time, etc. Several years ago, I watched a new manager start with a company and for the first month or so, didn’t talk to any of his staff. A month later, he wondered why people were handing in their two week notices.

Get to know your staff!!

* (R) Learn how to deal with problem or resentful employees. I was promoted into my position over a longer-term employee. She was made my assistant. (Before everyone raises the sexism issue, I was the ONLY male manager and was promoted on performance.) She had a great deal of resentment and worked against me at every turn. After floundering around for a while, I finally took her into the office and calmly explained the facts of life to her, that I was the manager and if she couldn’t work with me one of us would be leaving and it wouldn’t be me. She straightened out after that and we eventually developed a good relationship.

Avoid re-inventing the wheel. Everything doesn’t require your unique hand-print. Some things probably work just fine already. Also don’t think or act like you know everything, nothing breeds resentment more than arrogance. You may be smart, but there’s always someone smarter.

* (MC) You are responsible for everything that happens in your scope of authority. Don’t ever think that just because you may not be doing the actual work, you are not responsible—you *are*. Unless you are comfortable with this basic fact, management is *not* for you.

The rewards come at a price. You will have to make decisions that will benefit the company as well as your staff….and quite often they are in direct conflict with each other. (You cannot be all things to all people….)

You do have a right to be human. Just because you are now management, does not mean that you can (or should) throw emotion out the window.

Laugh with your people….let them know that you are not a humorless troll.

Be honest with your people…you expect the same from them. Even if it’s bad news, honesty does help lessen the blow.

Defend your people! They will reward you with their loyalty.

As exciting and as insightful as these tips for new managers are, there is one more we should add. Management is not for everybody. As (A2) put it “it’s never too late to say thanks but no thanks….I’m happy where I am.”

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Goal Setting - In Theory And In Practice

By Max Palmer

As part of the overall business planning process, establishing goals is of course fundamental in providing a clear vision of what you want to accomplish. Setting one or more goals seems to be a straightforward process. You establish a specific goal, one that’s measurable and has a defined time frame for completion. You implement your plan, measure your progress towards reaching your goal and then evaluate the outcome objectively to refine your process.

On the surface of things, it reads well and sounds easy enough to do. Unfortunately, it rarely works out that way for numerous reasons; primarily because we often fail to establish realistic goals. Additionally, we often casually set goals with only a hazy view towards how they’ll actually be accomplished. And while we’re typically motivated at the beginning of the process, it’s not at all unusual to lose our motivation somewhere along the way.

When preparing your own goals, it’s important to first understand that every goal you set must be realistic and readily achievable, given an appropriate amount of time and resources. For example, setting a goal to earn $25,000 per month within three months, when your present earnings are less than $1,000, is probably unrealistic. On the other hand, setting an ongoing goal to increase your earnings by 5% or 10% per month is not only realistic, but more likely to be achievable.

Once you’ve defined a goal you believe you can accomplish, the next step is to break it down into smaller, manageable tasks and scheduling them in sequence (assuming one task depends on the completion of another). Before defining the target date the overall goal must be completed, be certain that each task is given a reasonable amount of time for completion and allow the sum of the tasks to define the completion date, rather than arbitrarily selecting one.

Depending on how far into the future your goals are planned for, it’s very helpful to schedule regular progress reviews, even if you’re the only one involved. For example, scheduling time every Friday afternoon to review your progress and make any necessary adjustments will keep your goals current. Don’t be surprised if something unexpected interferes with your scheduling from time-to-time. That’s normal and you will simply need to identify some way to compensate for it.

Another artificial barrier to actually meeting your goals is the process itself. Be careful to avoid implementing a goal management process that consumes more time than the goal itself. On a smaller scale, a simple spreadsheet will often suffice to meet all of your management needs. For larger scale management, a variety of goal management software exists, usually scalable for most organizations.

Aside from actually working the process towards eventually realizing your goal, the final step is to take some time to evaluate the overall process and your performance at the end. This should be done objectively and embraced as a learning opportunity, one that will help you to improve your performance the next time.

With proper planning, setting realistic goals can only benefit you and your business in the long run, especially if you streamline the goal management process for yourself. If you think of it as an evolving process focused on continual performance improvement, over time you will see a measurable improvement in everything you do!

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5 Ways Goal Setting Can Improve Your Life

By: Kate Irwin

Setting goals is one of those things we fully intend to do, but never quite get round to. However if you realize just how much your life could be improved by this one simple task, you would make the time! Below are just 5 of the benefits to setting goals, so have a read through, then take 30 minutes to really think about your goals and write them down.

1. Targets. If you have nothing to aim for, it is easy to just drift along in life, fully intending to do all those things one day. But generally one day never comes and you don’t achieve what you want to and are capable of. Having a set goal gives you a target to aim for, with a specific end point. When you reach this target you feel great!

2. Motivation, persistence. Having a goal is a great motivator. Seeing that clear target and thinking of all the benefits that will come with reaching it will spur you on, even when your energy and motivation is low. Inevitably there will be a few ups and down on the way to achieving your goal – these are par for the course and you must be persistent enough to work through them. Keep looking at your end point and its benefits and remember, persistence WILL get you there!

3. Priorities. Do you have several things on the go at once? You may have to juggle work, a husband, wife or partner, children, family, friends and so much more. This often means your own hopes, dreams, desires and needs are put on a backburner and the things you really want to do simply remain dreams. Setting goals makes it easier to achieve your dreams. When they are written down as goals, you can plan the time to make them come true.

4. Success. The most successful people all set goals. Only 3% of people in the U.S. have written goals, and according to research, these people accomplish 80% more than those who don’t. Put yourself in the top 3% now and see your success and confidence sky rocket.

5. Confidence. Setting, working towards, and achieving goals gives your self confidence a huge boost and inspires you to achieve more. Even very small goals make a difference; you might make a goal in the morning to make 3 phone calls you have been putting off. Write it down in the morning, plan half an hour to do it and then feel the satisfaction when you put a big line through the to do list! The more you do, the more confident you become and everyone could do with more self confidence!

Remember goals don’t have to be huge, life changing aims. Start with tiny things and see how good it feels to achieve something, no matter how small. I cannot stress enough how important it is to actually write down your goals. So take action now!

You will amaze yourself!

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Top Ten Ways to Retain Your Great Employees

Why Retention? Four Tips for Employee Retention

By Susan M. Heathfield

Key employee retention is critical to the long term health and success of your business. Managers readily agree that retaining your best employees ensures customer satisfaction, product sales, satisfied coworkers and reporting staff, effective succession planning and deeply imbedded organizational knowledge and learning. If managers can cite these facts so well, why do they behave in ways that so frequently encourage great employees to quit their jobs?

Employee retention matters. Organizational issues such as training time and investment; lost knowledge; mourning, insecure coworkers and a costly candidate search aside, failing to retain a key employee is costly. Various estimates suggest that losing a middle manager costs an organization up to 100 percent of his salary. The loss of a senior executive is even more costly. I have seen estimates of double the annual salary and more.

Employee retention is critically important for a second societal reason, too. Over the next few years while Baby Boomers (age 40 to 58) retire, the upcoming Generation X population numbers 44 million people (ages 25-34), compared to 76 million Baby Boomers available for work. Simply stated: there are a lot fewer people available to work.

Employee retention is one of the primary measures of the health of your organization. If you are losing critical staff members, you can safely bet that other people in their departments are looking as well. Exit interviews with departing employees provide valuable information you can use to retain remaining staff. Heed their results. You’ll never have a more significant source of data about the health of your organization.

I’ve provided retention tips in earlier articles, but will add ten more retention tips to your arsenal with these top ten ways to retain a great employee.

* Management thinkers from Ferdinand Fournies ( Why Employees Don’t Do What They’re Supposed to Do and What to Do About It) to Marcus Buckingham and Curt Coffman (First Break All the Rules agree that a satisfied employee knows clearly what is expected from him every day at work. Changing expectations keep people on edge and create unhealthy stress. They rob the employee of internal security and make the employee feel unsuccessful. I’m not advocating unchanging jobs just the need for a specific framework within which people clearly know what is expected from them.

* The quality of the supervision an employee receives is critical to employee retention. People leave managers and supervisors more often than they leave companies or jobs. It is not enough that the supervisor is well-liked or a nice person, starting with clear expectations of the employee, the supervisor has a critical role to play in retention. Anything the supervisor does to make an employee feel unvalued will contribute to turnover. Frequent employee complaints center on these areas.

–lack of clarity about expectations,
–lack of clarity about earning potential,
–lack of feedback about performance,
–failure to hold scheduled meetings, and
–failure to provide a framework within which the employee perceives he can succeed.

* The ability of the employee to speak his or her mind freely within the organization is another key factor in employee retention. Does your organization solicit ideas and provide an environment in which people are comfortable providing feedback? If so, employees offer ideas, feel free to criticize and commit to continuous improvement. If not, they bite their tongues or find themselves constantly “in trouble” - until they leave.

* Talent and skill utilization is another environmental factor your key employees seek in your workplace. A motivated employee wants to contribute to work areas outside of his specific job description. How many people could contribute far more than they currently do? You just need to know their skills, talent and experience, and take the time to tap into it. As an example, in a small company, a manager pursued a new marketing plan and logo with the help of external consultants. An internal sales rep, with seven years of ad agency and logo development experience, repeatedly offered to help. His offer was ignored and he cited this as one reason why he quit his job. In fact, the recognition that the company didn’t want to take advantage of his knowledge and capabilities helped precipitate his job search.

* The perception of fairness and equitable treatment is important in employee retention. In one company, a new sales rep was given the most potentially successful, commission-producing accounts. Current staff viewed these decisions as taking food off their tables. You can bet a number of them are looking for their next opportunity.

In another instance, a staff person, just a year or two out of college, was given $20,000 in raises over a six month time period. Information of this type never stays secret in companies so you know, beyond any shadow of a doubt, the morale of several other employees will be affected. For example, you have a staff person who views her role as important and she brings ten years of experience, an M.B.A. and a great contribution record to the table. When she finds she is making less money than this employee, she is likely to look for a new job. Minimally, her morale and motivation will take a big hit. Did the staff person deserve the raises? Yes. But, recognize that there will be impact on others.

* When an employee is failing at work, I ask the W. Edwards Deming question, “What about the work system is causing the person to fail?” Most frequently, if the employee knows what they are supposed to do, I find the answer is time, tools, training, temperament or talent. The easiest to solve, and the ones most affecting employee retention, are tools, time and training. The employee must have the tools, time and training necessary to do their job well – or they will move to an employer who provides them.

* Your best employees, those employees you want to retain, seek frequent opportunities to learn and grow in their careers, knowledge and skill. Without the opportunity to try new opportunities, sit on challenging committees, attend seminars and read and discuss books, they feel they will stagnate. A career-oriented, valued employee must experience growth opportunities within your organization.

* A common place complaint or lament I hear during an exit interview is that the employee never felt senior managers knew he existed. By senior managers I refer to the president of a small company or a department or division head in a larger company. Take time to meet with new employees to learn about their talents, abilities and skills. Meet with each employee periodically. You’ll have more useful information and keep your fingers on the pulse of your organization. It’s a critical tool to help employees feel welcomed, acknowledged and loyal.

* No matter the circumstances, never, never, ever threaten an employee’s job or income. Even if you know layoffs loom if you fail to meet production or sales goals, it is a mistake to foreshadow this information with employees. It makes them nervous; no matter how you phrase the information; no matter how you explain the information, even if you’re absolutely correct, your best staff members will update their resumes. I’m not advocating keeping solid information away from people, however, think before you say anything that makes people feel they need to search for another job.

* I place this final tip on every retention list I develop because it is so key and critical to retention success. Your staff members must feel rewarded, recognized and appreciated. Frequently saying thank you goes a long way. Monetary rewards, bonuses and gifts make the thank you even more appreciated. Understandable raises, tied to accomplishments and achievement, help retain staff. Commissions and bonuses that are easily calculated on a daily basis, and easily understood, raise motivation and help retain staff. Annually, I receive emails from staff members that provide information about raises nationally. You can bet that work is about the money and almost every individual wants more.

Take a look at your organization Are you doing your best to retain your top talent? Employ these ten factors in your organization to retain your desired employees and attract the best talent, too.

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Six Musts For Achieving Your Goals

By OneCoach team

We’ve all been through it at least once in our lives. We decide to make a change: Make more money, lose weight, quit smoking, start exercising, whatever. We set goals and work toward them. And for a while, there is progress.Then we start to slip, and before we know it we are back where we started. This happens all the time. The source of the backsliding isn’t that people lack self-motivation or willpower. The primary reason that so many people don’t achieve their objectives is that they have no idea how to create workable goals and maintain the forward motion necessary to make them happen.

Successful people are masters at setting and reaching goals. If you interact with people who have “made it,” you will see patterns that anyone can apply. Here are seven goal-achieving “musts” from the “success masters”:

1. Balance your goals to balance your life.
Develop goals in six areas of life: relationships, spiritual, contribution, financial, health and business. By pursuing goals in each area, you will create a more balanced and integrated life.

2. Aim high.
As the now-cliched saying goes: Shoot for the stars, if you miss you’ll still be on the moon. Get out of your comfort zone. Make your goals slightly unreasonable; in other words, don’t allow your (perceived) limitations to get in the way. Don’t allow your old conditioning to stop you from going after what you really want.

3. Write out goals in detail.
Just the act of writing down goals sets the process in motion, so be specific. Instead of writing, say, “A new home,” write “A 4,500-square-foot ranch home on five acres of lakefront property with vaulted ceilings, 4 bedrooms, 3 baths, and a private boat dock.” The more information you include, the more probable the final result will be. By being as accurate as possible you invoke some of the natural laws of the universe in your favor as well as getting your brain to work for you in the most efficient way possible.

4. Make your goals consistent with your values.
Most people don’t do what they value first and therefore find themselves stressed and out of alignment. Create a list of your highest values and then create your goals around them. This will give you a sense of being on purpose consistently. Every goal must have two things: 1) A detailed plan to achieve it and 2) the right beliefs and mindset. You can kiss your goals goodbye without these two items. So, what do you have to believe and what can you start to do immediately to move you towards your goals and dreams?

5. Review your goals daily.
This is an important part of achieving success and must become routine. Review your list of goals each morning when you wake up. Visualize your completed goals and how your life looks and feels as a result. Each night before you go to bed, repeat the process. This is a great way to train your brain to expect your goals to materialize.

6. Finally, don’t get discouraged.
You will either achieve your goal, or you will gain insight into whatever is in the way of its achievement. This is not a setback; rather, it is part of your forward progress. Stay focused on what you want to achieve and you will find ways to solve difficulties or break through barriers.

Celebrate every success and contextualize your accomplishments within the framework of your goals. Before you know it, you’ll have to make a whole new list for “next level achievement!”

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Motivating Your Staff in a Time of Change

Want to Know What’s Most Important About Motivating Employees?
From Business: The Ultimate Resource

In today’s turbulent, often chaotic, environment, commercial success depends on employees using their full talents. Yet in spite of the myriad of available theories and practices, managers often view motivation as something of a mystery. In part this is because individuals are motivated by different things and in different ways.

In addition, these are times when delayering and the flattening of hierarchies can create insecurity and lower staff morale. Moreover, more staff than ever before are working part time or on limited-term contracts, and these employees are often especially hard to motivate.

Definition of Employee Motivation
Twyla Dell writes of motivating employees, “The heart of motivation is to give people what they really want most from work. The more you are able to provide what they want, the more you should expect what you really want, namely: productivity, quality, and service.” (An Honest Day’s Work (1988))

Advantages of Employee Motivation
A positive motivation philosophy and practice should improve productivity, quality, and service. Motivation helps people:

* achieve goals;
* gain a positive perspective;
* create the power to change;
* build self-esteem and capability,
* manage their own development and help others with theirs.

Disadvantages of Motivating Staff
There are no real disadvantages to successfully motivating employees, but there are many barriers to overcome.

Barriers may include unaware or absent managers, inadequate buildings, outdated equipment, and entrenched attitudes, for example:

* “We don’t get paid extra to work harder.”
* “We’ve always done it this way.”
* “Our bosses don’t have a clue about what we do.”
* “It doesn’t say that in my job description.”
* “I’m going to do as little as possible without getting fired.”

Such views will take persuasion, perseverance, and the proof of experience to break down.

How do you motivate your employees? The Action Checklist for Motivating Employees is designed for managers with responsibilities for managing, motivating, and developing staff at a time when organizational structures and processes are undergoing continual change and can help your organization.

Employee Motivation Action Checklist
This checklist is designed for managers with responsibilities for managing, motivating, and developing staff at a time when organizational structures and processes are undergoing continual change.

1. Read the Gurus
Familiarize yourself with Herzberg’s hygiene theory, McGregor’s X and Y theories and Maslow’s hierarchy of needs. Although these theories date back some years, they are still valid today. Consult a digest to gain a basic understanding of their main principles; it will be invaluable for building a climate of honesty, openness, and trust.

2.What Motivates You?
Determine which factors are important to you in your working life and how they interact. What has motivated you and demotivated you in the past?

Understand the differences between real, longer-term motivators and short-term spurs.

3. Find Out What Your People Want From Work
People may want more status, higher pay, better working conditions, and flexible benefits. But find out what really motivates your employees by asking them in performance appraisals, attitude surveys, and informal conversations what they want most from their jobs.

Do people want, for example:

* more interesting work?
* more efficient bosses?
* more opportunity to see the end result of their work?
* greater participation?
* greater recognition?
* greater challenge?
* more opportunities for development?

4. Walk the Job
Every day, find someone doing something well and tell the person so. Make sure the interest you show is genuine without going overboard or appearing to watch over people’s shoulders. If you have ideas as to how employees’ work could be improved, don’t shout them out, but help them to find their way instead. Earn respect by setting an example; it is not necessary to be able do everything better than your staff. Make it clear what levels of support employees can expect.

5. Remove Demotivators
Identify factors that demotivate staff - they may be physical (buildings, equipment) or psychological (boredom, unfairness, barriers to promotion, lack of recognition). Some of them can be dealt with quickly and easily; others require more planning and time to work through. The fact that you are concerned to find out what is wrong and do something about it is in itself a motivator.

6. Demonstrate Support
Whether your working culture is one that clamps down on mistakes and penalizes error or a more tolerant one that espouses mistakes as learning opportunities, your staff need to understand the kind and levels of support they can expect. Motivation practice and relationship building often falter because staff do not feel they are receiving adequate support.

7. Be Wary of Cash Incentives
Many people say they are working for money and claim in conversation that their fringe benefits are an incentive. But money actually comes low down in the list of motivators, and it doesn’t motivate for long after a raise. Fringe benefits can be effective in attracting new employees, but benefits rarely motivate existing employees to use their potential more effectively.

8. Decide on an Action
Having listened to staff, take steps to alter your organization’s policies and attitudes, consulting fully with staff and unions. Consider policies that affect flexible work, reward, promotion, training and development, and participation.

9. Manage Change
Adopting policies is one thing, implementing them is another. If poor motivation is entrenched, you may need to look at the organization’s whole style of management. One of the most natural of human instincts is to resist change even when it is designed to be beneficial. The way change is introduced has its own power to motivate or demotivate, and can often be the key to success or failure. If you:

* tell - instruct or deliver a monologue - you are ignoring your staff’s hopes, fears, and expectations;
* tell and sell - try to persuade people - even your most compelling reasons will not hold sway over the long term if you don’t allow discussion;
* consult - it will be obvious if you have made up your mind beforehand;
* look for real participation - sharing the problem solving and decision making with those who are to implement change - you can begin to expect commitment and ownership along with the adaptation and compromise that will occur naturally.

10.Understand Learning Preferences
Change involves learning. In their Manual of Learning Styles (1992), Peter Honey and Alan Mumford distinguish four basic styles of learning:

* activists: like to get involved in new experiences, problems, or opportunities. They’re not too happy sitting back, observing, and being impartial;
* theorists: are comfortable with concepts and theory. They don’t like being thrown in at the deep end without apparent purpose or reason;
* reflectors: like to take their time and think things through. They don’t like being pressured into rushing from one thing to another;
* pragmatists: need a link between the subject matter and the job in hand. They learn best when they can test things out.

As each of us learns with different styles, preferences, and approaches, your people will respond best to stimuli and suggestions that take account of the way they do things best.

11. Provide Feedback
Feedback is one of the most valuable elements in the motivation cycle. Don’t keep staff guessing how their development, progress, and accomplishments are shaping up. Offer comments with accuracy and care, keeping in mind next steps or future targets.

More Tips: Dos and Don’ts For Motivating Your Staff in a Time of Change
Do:

* Recognize that you don’t have all the answers.
* Take time to find out what makes others tick and show genuine caring.
* Lead, encourage, and guide staff - don’t force them.
* Tell your staff what you think.

Don’t:

* Don’t make assumptions about what drives others.
* Don’t assume others are like you.
* Don’t force people into things that are supposedly good for them.
* Don’t neglect the need for inspiration.
* Don’t delegate work — delegate responsibility.

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WHAT MAKES A GREAT MANAGER

by Gerard M Blair

The first steps to becoming a really great manager are simply common sense; but common sense is not very common. This article suggests some common-sense ideas on the subject of great management.

The major problem when you start to manage is that you do not actually think about management issues because you do not recognize them. Put simply, things normally go wrong not because you are stupid but only because you have never thought about it. Management is about pausing to ask yourself the right questions so that your common sense can provide the answers.

When you gain managerial responsibility, your first option is the easy option: do what is expected of you. You are new at the job, so people will understand. You can learn (slowly) by your mistakes and probably you will try to devote as much time as possible to the rest of your work (which is what your were good at anyway). Those extra little “management” problems are just common sense, so try to deal with them when they come up.

Your second option is far more exciting: find an empty telephone box, put on a cape and bright-red underpants, and become a SuperManager.

When you become a manager, you gain control over your own work; not all of it, but some of it. You can change things. You can do things differently. You actually have the authority to make a huge impact upon the way in which your staff work. You can shape your own work environment.

In a large company, your options may be limited by the existing corporate culture - and my advice to you is to act like a crab: face directly into the main thrust of corporate policy, and make changes sideways. You do not want to fight the system, but rather to work better within it. In a small company, your options are possibly much wider (since custom is often less rigid) and the impact that you and your team has upon the company’s success is proportionately much greater. Thus once you start working well, this will be quickly recognized and nothing gains faster approval than success. But wherever you work, do not be put off by the surprise colleagues will show when you first get serious about managing well.

STARTING A REVOLUTION

The idea of starting alone, however, may be daunting to you; you may not see yourself as a David against the Goliath of other peoples’ (low) expectations. The bad news is that you will meet resistance to change. Your salvation lies in convincing your team (who are most effected) that what you are doing can only do them good, and in convincing everyone else that it can do them no harm. The good news is that soon others might follow you.

There is precedent for this. For instance, when a British firm called Unipart wanted to introduce Japanese methods (Honda’s to be precise) into their Oxford plan (The Economist - 11th April 1992 - page 89) they sent a small team to Japan to learn what exactly this meant. On their return, they were mocked by their workmates who saw them as management pawns. So instead they were formed into their own team and sent to work in a corner of the plant where they applied their new knowledge in isolation. Slowly, but surely, their example (and missionary zeal) spread through the factory and changes followed. Now Unipart have opened a new factory and the general manger of the first factory attributes the success to “releasing talent already on the shop floor”. Of course one can always find case studies to support any management idea, but it does exemplify the potential of a small cell of dedicated zealots - led by you.

THREE FACES OF A MANAGER

The manager of a small team has three major roles to play:

Planner
A Manager has to take a long-term view; indeed, the higher you rise, the further you will have to look. While a team member will be working towards known and established goals, the manager must look further ahead so that these goals are selected wisely. By thinking about the eventual consequences of different plans, the manager selects the optimal plan for the team and implements it. By taking account of the needs not only of the next project but the project after that, the manager ensures that work is not repeated nor problems tackled too late, and that the necessary resources are allocated and arranged.

Provider
The Manager has access to information and materials which the team needs. Often he/she has the authority or influence to acquire things which no one else in the team could. This role for the manager is important simply because no one else can do the job; there is some authority which the manager holds uniquely within the team, and the manager must exercise this to help the team to work.

Protector
The team needs security from the vagaries of less enlightened managers. In any company, there are short-term excitements which can deflect the work-force from the important issues. The manager should be there to guard against these and to protect the team. If a new project emerges which is to be given to your team, you are responsible for costing it (especially in terms of time) so that your team is not given an impossible deadline. If someone in your team brings forward a good plan, you must ensure that it receives a fair hearing and that your team knows and understands the outcome. If someone is in your team has a problem at work, you have to deal with it.
Version Two
That was rather formal. If you like formal, then you are happy. If you do not like formal then here is an alternative answer, a manager should provide:

VISION - VALUES - VERVE

Vision in that the future must be seen and communicated to the team; Values in that the team needs a unifying code of practice which supports and enhances co-operation; Verve in that positive enthusiasm is the best way of making the work exciting and fun. If you do not think your work is exciting, then we have found a problem. A better word than Verve might be Chutzpah (except that it does not begin with a “V”) which means “shameless audacity”. Is that not refreshing? Inspiring even? A manager should dare to do what he/she has decided to do and to do it with confidence and pride.

VISION

One of the most cited characteristics of successful managers is that of vision. Of all the concepts in modern management, this is the one about which the most has been written. Of course different writters use it in different ways. One usage brings it to mean clairvoyance as in: “she had great vision in foreseeing the demise of that market”. This meaning is of no use to you since crystal balls are only validated by hindsight and this article is concerned with your future.

The meaning of vision which concerns you as a manager is: a vivid idea of what the future should be. This has nothing to do with prediction but everything to do with hope. It is a focus for the team’s activity, which provides sustained long-term motivation and which unites your team. A vision has to be something sufficiently exciting to bind your team with you in common purpose. This implies two things:

* you need to decide where your team is headed
* you have to communicate that vision to them

Communicating a vision is not simply a case of painting it in large red letters across your office wall (although, as a stunt, this actually might be quite effective), but rather bringing the whole team to perceive your vision and to begin to share it with you. A vision, to be worthy, must become a guiding principle for the decision and actions of your group.

Now, this vision thing, it is still a rather nebulous concept, hard to pin down, hard to define usefully; a vision may even be impractical (like “zero defects”). And so there is an extra stage which assists in its communication: once you have identified your vision, you can illustrate it with a concrete goal, a mission. Which leads to the creation of the famous “mission statement”. Let us consider first what is a mission, and then return to a vision.

A mission has two important qualities:

* it should be tough, but achievable given sufficient effort
* it must be possible to tell when it has been achieved

To maintain an impetus, it might also have a time limit so that people can pace their activity rather than getting winded in the initial push. The scope of your vision depends upon how high you have risen in the management structure, and so also does the time limit on your mission statement. Heads of multinational corporations must take a longer view of the future than the project leader in divisional recruitment; the former may be looking at a strategy for the next twenty-five years, the latter may be concerned with attracting the current crop of senior school children for employment in two-three years. Thus a new manager will want a mission which can be achieved within one or two years.

If you are stuck for a mission, think about using Quality as a focus since this is something on which you can build. Similarly, any aspects of great management which are not habitual in your team at the moment could be exemplified in a mission statement. For instance, if your team is in product design, your mission might be to fully automate the test procedures by the next product release; or more generally, your team mission might be to reduce the time spent in meetings by half within six months.

Once you have established a few possible mission statements, you can try to communicate (or decide upon) your vision. This articulates your underlying philosophy in wanting the outcomes you desire. Not, please note, the ones you think you should desire but an honest statement of personal motivation; for it is only the latter which you will follow with conviction and so of which you will convince others. In general, your vision should be unfinishable, with no time limit, and inspirational; it is the driving force which continues even when the mission statement has been achieved. Even so, it can be quite simple: Walt Disney’s vision was “to make people happy”. As a manager, yours might be something a little closer to your own team: mine is “to make working here exciting”.

There is no real call to make a public announcement of your vision or to place it on the notice board. Such affairs are quite common now, and normally attract mirth and disdain. If your vision is not communicated to your team by what you say and do, then you are not applying it yourself. It is your driving motivation - once you have identified it, act on it in every decision you make.

PRESCIENCE

Prescience is something for which you really have to work at. Prescience is having foreknowledge of the future. Particularly as a Protector, you have to know in advance the external events which impact upon your team. The key is information and there are three type:

* information you hear (tit-bits about travel, meetings, etc)
* information you gather (minutes of meetings, financial figure, etc)
* information you infer (if this happens then my team will need …)

Information is absolutely vital. Surveys of decision making in companies reveal that the rapid and decisive decisions normally stem not from intuitive and extraordinary leadership but rather from the existence of an established information system covering the relevant data. Managers who know the full information can quickly reach an informed decision.

The influences upon you and your team stem mostly from within the company and this is where you must establish an active interest. Let us put that another way: if you do not keep your eyes open you are failing in your role as Protector to you team. Thus if your manager comes back from an important meeting, sit down with him/her afterwards and have a chat. There is no need to employ subterfuge, merely ask questions. If there are answers, you hear them; if there are none, you know to investigate elsewhere. If you can provide your manager with suggestions/ideas then you will benefit from his/her gratitude and future confidence(s). You should also talk to people in other departments; and never forget the secretaries who are normally the first to know everything.

Now some people love this aspect of the job, it makes them feel like politicians or espionage agents; others hate it, for exactly the same reasons. The point is that it must be done or you will be unprepared; but do not let it become a obsession.

Gathering information is not enough on its own: you have to process it and be aware of implications. The trick is to try to predict the next logical step from any changes you see. This can get very complicated, so try to restrict yourself to guessing one step only. Thus if the sales figures show a tailing off for the current product (and there are mutterings about the competition) then if you are in development, you might expect to be pressured for tighter schedules; if you are in publicity, then there may soon be a request for launch material; if you are in sales, you might be asked to establish potential demand and practical pricing levels. Since you know this, you can have the information ready (or a schedule defence prepared) for when it is first requested, and you and your team will shine.

Another way of generating information is to play “what if” games. There are dreadfully scientific ways of performing this sort of analysis, but reasonably you do not have the time. The sort of work this article is suggesting is that you, with your team or other managers (or both), play “what if” over coffee now and then. All you have to do is to postulate a novel question and see how it runs.

A productive variation on the “what if” game is to ask: “what can go wrong?” By deliberately trying to identify potential problems at the onset, you will prevent many and compensate for many more. Set aside specific time to do this type of thinking. Call it contingency planning and put in in your diary as a regular appointment.

FLEXIBILITY

One of the main challenges in management is in avoiding pat answers to everyday questions. There is nothing so dull, for you and your team, as you pulling out the same answer to every situation. It is also wrong. Each situation, and each person, is unique and no text-book answer will be able to embrace that uniqueness - except one: you are the manager, you have to judge each situation with a fresh eye, and you have to create the response. Your common sense and experience are your best guide in analysing the problem and in evolving your response.

Even if the established response seems suitable, you might still try something different. This is simple Darwinism. By trying variations upon standard models, you evolve new and potentially fitter models. If they do not work, you do not repeat them (although they might be tried in other circumstances); if they work better, then you have adapted and evolved.

This deliberate flexibility is not just an academic exercise to find the best answer. The point is that the situation and the environment are continually changing; and the rate of change is generally increasing with advancing technology. If you do not continually adapt (through experimentation) to accommodate these changes, then the solution which used to work (and which you still habitually apply) will no longer be appropriate. You will become the dodo. A lack of flexibility will cause stagnation and inertia. Not only do you not adapt, but the whole excitement of your work and your team diminish as fresh ideas are lacking or lost.

Without detracting from the main work, you can stimulate your team with changes of focus. This includes drives for specific quality improvements, mission statements, team building activities, delegated authority, and so on. You have to decide how often to “raise excitement” about new issues. On the one hand, too many focuses may distract or prevent the attainment of any one; on the other hand, changes in focus keep them fresh and maintain the excitement.

By practising this philosophy yourself, you also stimulate fresh ideas from your team because they see that it is a normal part of the team practice to adopt and experiment with innovation. Thus not only are you relieved of the task of generating the new ideas, but also your team acquire ownership in the whole creative process.

The really good news is that even a lousy choice of focus can have a beneficial effect. The most famous experiments in management studies were conducted between 1927 and 1932 by E Mayo and others at the Hawthorne works of the Western Electric Company in Chicago. The study was originally motivated by a failed experiment to determine the effect of lighting conditions on the production rates of factory workers. This experiment “failed” because when the lighting conditions were changed for the experimental group, production also increased in the control group where no changes had been made. Essentially, Mayo took a small group of workers and varied different conditions (number and duration of breaks, shorter hours, refreshments, etc) to see how these actually affected production. The problem was not that production was uneffected but rather that whatever Mayo did, production increased; even when conditions were returned to the original ones, production increased.

After many one-to-one interviews, Mayo deduced that the principal effect of his investigations had been to establish a team spirit amongst the group of workers. The girls (sic) who had formally worked with large numbers of others were now a small team, they were consulted on the experiments, and the researchers displayed a keen interest in the way the girls were working and feeling about their work. Thus their own involvement and the interest shown in them were the reasons for the girl’s increased productivity.

By providing changes of focus you build and motivate your team. For if you show in these changes that you are actively working to help them work, then they will feel that their efforts are recognized. If you also include their ideas in the changes, then they will feel themselves to be a valued part of the team. If you pace these changes correctly, you can stimulate “multiple Hawthorne effects” and continually increase productivity. And notice, this is not slave driving. The increased productivity of a Hawthorne effect comes from the enthusiasm of the workforce; they actually want to work better.

A GENERAL APPROACH

In management there is always a distant tune playing in the background. Once you hear this tune, you will start humming it to yourself: in the shower, in the boardroom, on the way to work, when watching the sunrise. It is a simple tune which repeats again and again in every aspect of your managerial life; if goes:

PLAN - MONITOR - REVIEW

Before you start any activity you must STOP and THINK about it: what is the objective, how can it be achieved, what are the alternatives, who needs to be involved, what will it cost, is it worth doing? When you have a plan you should STOP and THINK about how to ensure that your plan is working. You must find ways of monitoring your progress, even if it is just setting deadlines for intermediate stages, or counting customer replies, or tracking the number of soggy biscuits which have to be thrown away, whatever: choose something which displays progress and establish a procedure to ensure that happens. But before you start, set a date on which you will STOP again and reTHINK your plan in the light of the evidence gathered from the monitoring.

Whenever you have something to do, consider not only the task but first the method. Thus if there is a meeting to decide the marketing slogan for the new product you should initially ignore anything to do with marketing slogans and decide: 1) how should the meeting be held, 2) who can usefully contribute, 3) how will ideas be best generated, 4) what criteria are involved in the decision, 5) is there a better way of achieving the same end, 6) etc. If you resolve these points first, all will be achieved far more smoothly. Many of these decisions do not have a single “right” answer, the point is that they need to have “an” answer so that the task is accomplished efficiently. It is the posing of the questions in the first place which will mark you out as a really great manager - the solutions are available to you through common sense.

Once the questions are posed, you can be creative. For instance, “is there a better way of producing a new slogan?” could be answered by a quick internal competition within the company (answers on a postcard by tomorrow at noon) asking everybody in the company to contribute an idea first. This takes three minutes and a secretary to organise, it provides a quick buzz of excitement throughout the whole company, it refocuses everyone’s mind on the new product and so celebrates its success, all staff feel some ownership of the project, and you start the meeting with several ideas either from which to select a winner or to use as triggers for further brainstorming. Thus with a simple — pause — from the helter-skelter of getting the next job done, and a moment’s reflection, you can expedite the task and build team spirit throughout the entire company.

It is worth stressing the relative importance of the REVIEW. In an ideal world where managers are wise, information is unambiguous and always available, and the changes in life are never abrupt or large; it would be possible for you to sit down and to plan the strategy for your group. Unfortunately, managers are mortals, information is seldom complete and always inaccurate (or too much to assimilate), and the unexpected always arrives inconveniently. The situation is never seen in black and white but merely in a fog of various shades of grey. Your planning thus represents no more than the best guess you can make in the current situation; the review is when you interpret the results to deduce the emerging, successful strategy (which might not be the one you had expected). The review is not merely to fine-tune your plan, it is to evaluate the experiment and to incorporate the new, practical information which you have gathered into the creation of the next step forward; you should be prepared for radical changes.

LEADERSHIP

There is a basic problem with the style of leadership advocated in this article in that nearly every historic “Leader” one can name has had a completely different approach; Machiavelli did not advocate being a caring Protector as a means of becoming a great leader but rather that a Prince ought to be happy with “a reputation for being cruel in order to keep his subjects unified and loyal”. Your situation, however, is a little different. You do not have the power to execute, nor even to banish. The workforce is rapidly gaining in sophistication as the world grows more complex. You cannot effectively control through fear, so you must try another route. You could possibly gain compliance and rule your team through edict; but you would lose their input and experience, and gain only the burdens of greater decision making. You do not have the right environment to be a despot; you gain advantage by being a team leader.

A common mistake about the image of a manager is that they must be loud, flamboyant, and a great drinker or golfer or racket player or a great something social to draw people to them. This is wrong. In any company, if you look hard enough, you will find quiet modest people who manager teams with great personal success. If you are quiet and modest, fear not; all you need is to talk clearly to the people who matter (your team) and they will hear you.

The great managers are the ones who challenge the existing complacency and who are prepared to lead their teams forward towards a personal vision. They are the ones who recognise problems, seize opportunities, and create their own future. Ultimately, they are the ones who stop to think where they want to go and then have the shameless audacity to set out.

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5 Top Tips on How to Set Goals

By Sally Bath

Setting Goals for yourself and your business are important for any entrepreneur wanting massive success. Here are my top five tips for effective goals setting that have assisted me in my business.

1. Get clear on what you truly desire.

The most important aspect of goal setting is to have goals that you truly want to achieve. Your goals must be something really motivate you. It is not just enough to simply want something, you have to truly desire it. When you truly desire something, it makes it much easier to achieve the goal as you are more likely to stay motivated and focused on achieving the goal.

If you are new to goal setting, it may take time to get clear on what it is exactly that you desire in your life. For example, you may set a goal and after a week or two realise that you are not as passionate about it as you once thought. So the key is to find out what you are truly passionate about and go after it.

2. Have a plan of how you are going to achieve your goals

Once you are clear on your goals, it is essential to create a plan of how you are going to actually achieve your goals and by when you want your goals to be achieved. This will help to create a sense of urgency for you.

For each goal, you should create a number of actions that you need to complete. They could be daily, weekly or monthly actions that you need to undertake. This creates momentum and focus to achieve your goals.

3. Choose one activity that you must complete each day - no matter what.

When staring out with creating goals, something you can do to get into the habit of achieving your goals is to choose one activity that you must complete each day. This could be anything like doing one sit up or eating a piece of fruit. This is important so your subconscious starts to take notice and becomes aware that you are serious about achieving what you set out to achieve.

4. Focus on your goals every day.

It is essential that you read your goals at least once everyday, more times if you can. First thing in the morning and again before bed are good times to focus on your goals. Another good idea is to carry a photo or picture of your goal with you everywhere you go. For example, you could carry a photo of your dream car in your wallet and view it often throughout the day.

5. Celebrate your goals when you achieve them.

Lastly, and possibly the most fun aspect of goal setting is to celebrate when you achieve a goal. Take the time to acknowledge your hard work, be proud of yourself for achieving your goal, and enjoy where you are now and what you have achieved before embarking on the next adventure.

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